Ana Soffe

Our client is a dynamic and rapidly growing startup based within the beauty sector based in Marbella and operating within the US market. They’re seeking an experienced and bilingual Personal Executive Assistant to join their team.  You will be the right-hand person to the CEO, providing comprehensive support in both personal and business matters. This role is not just administrative; it's about being a strategic partner, managing calendars, emails, and communications in both English and Spanish and ensuring smooth operations in both personal and professional domains. Your responsibilities and impact working as an Personal Executive Assistant will be: Personal Assistance: Provide support to the CEO with personal matters, including relocation logistics, utility bills, planning personal events, and other administrative tasks. Executive Assistance: Manage the CEO's calendar, schedule meetings, coordinate travel arrangements, and handle email and phone call correspondence on behalf of the CEO. Prioritize urgent matters and respond promptly. Business Assistance: Offer invaluable support to the CEO in making strategic business decisions and fulfilling daily operational needs, serving as a trusted and indispensable partner in their endeavors. Bilingual Communication: Act as a liaison between the CEO and various stakeholders, including family members, friends, and business associates, ensuring effective communication and coordination in both English and Spanish. Contribution to Company Growth: Support the hiring process as the company expands its team. Skills, qualifications and interests you need to succeed in this role: A native-level proficiency in Spanish and English Located in or willing to relocate to Marbella or surrounding areas Bachelor's or Master's degree in a relevant field Minimum of 5 years of experience as an executive or personal assistant, or similar experience Experience in a startup environment is preferred Knowledge of the luxury / cosmetic industry is a plus Excellent communication and interpersonal skills Proactive and can-do attitude, making independent decisions and solving problems and complex situations efficiently Ability to maintain professionalism, discretion, and confidentiality in handling sensitive information What’s in it for you? Permanent contract  Compensation aligned with the market and experience Being part of a growing international company & project within the beauty industry Initially remote, with the potential for a transition to office-based work with hybrid flexibility Start date: ASAP

Êtes-vous une personne empathique et compréhensive, soucieuse de contribuer à une excellente satisfaction client ? Possédez-vous une maîtrise écrite irréprochable du français afin de répondre de la meilleure manière aux demandes des clients par mail et chat? Parfait, alors ce projet et cette compagnie sont faits pour vous ! Vos responsabilités et votre impact en tant que Conseiller(e) Service Client seront les suivants : Accompagner et répondre aux demandes des clients uniquement par mail et chat Identifier les problèmes et fournir des solutions tout en maintenant un haut niveau de satisfaction client Enregistrer les données dans le CRM Faire preuve d'esprit d'équipe et contribuer à la réussite de l'équipe et du projet Compétences, expériences et intérêts dont vous avez besoin pour réussir dans ce rôle : Excellente communication écrite en français Connaissance de la valeur et de l'impact d'une expérience client de haute qualité Faire preuve d'empathie, de compréhension et de professionnalisme lors des échanges avec les clients La maîtrise de l'anglais est un plus mais n'est pas obligatoire Un intérêt pour le monde des jeux en ligne est un plus mais n'est pas obligatoire Résider à Barcelone et avoir un NIE valide Quels sont les avantages pour vous ? Type de contrat: contrat permanent avec une période d'essai de 3 mois Horaires de travail en équipes tournantes, entre 9h et 22h, du lundi au dimanche, avec seulement 4 jours de travail consécutifs Salaire annuel brut de 22 200€ Lieu de travail : centre-ville de Barcelone avec terrasse et open space Possibilités d'évolution de carrière au sein de l'entreprise Votre future compagnie : Cette agence, située à Barcelone, a été créée dans le but de fournir une assistance et un soutien aux entreprises dans leurs besoins en support client. Actuellement, ils sont ravis d'accueillir de nouveaux passionnés de la relation client au sein de leur équipe, en plein cœur de Barcelone.

Are you ready to join a fast-growing company in the financial sector? With your great level of French and background in Finance, you will support our client in their financial controlling, analysis and much more! Get To Know Your Future Employer Our client (your future employer) is a young and growing company helping Startups as financial consultant. In an international team you will fit right in to help new Startups launch, grow, and scale. Join this fast-growing company in Barcelona and become an expert in the field of Startup Finances. Your responsibilities and impact working as a Junior Finance Consultant will be: Managing all the finance and reporting needs of clients, providing them with business driven insights through FP&A (forecasting, budgeting, etc.) Developing and maintaining relevant business analysis and KPI dashboards Ensuring accurate financial metrics and reporting standards Maintaining relationships with external accountants, banks, and tax advisors Managing the financial results of the business P&L. Identifying risks and opportunities and recommending corrective actions Supervising the day-to-day accounting in collaboration with Clients internal resources Managing the Account Receivable & Payable, and Cash Skills, experiences, and interests you need to succeed in this role: You are fluent in English and French, Spanish is a plus You have Bachelor’s degree in Accounting, Business Administration, Finance, or similar You have a minimum of 1-3 years working experience in Accounting, Controlling, Financial Planning and Analysis, Reporting, Budgeting, Cash Control You have strong Excel and accounting software skills You have excellent communication skills You think outside the box and want to improve your financial skills You have strong analytical skills, attention to details and you can work with tight deadlines What’s in it for you? Permanent contract Salary aligned with your experience and the market Private health insurance International environment context Career growth opportunities Office near Rambla Catalunya E-learning platforms and training sessions Starting date: ASAP

Are you looking for a new and interesting challenge within an international company? Do you have experience in Financial Planning Analysis or in a similar role? Do you have a fluent level of English? If so, this opportunity is made for you! Your responsibilities and impact working as a FP&A Analyst will be:  Supporting the development of the company’s FP&A strategy Building strong relationships with operations and finance stakeholders Analyzing financial and operational data for business growth Preparing and presenting business cases to senior leaders by offering insights & providing ad-hoc analysis Identifying process improvements and opportunities Owning the Budget/Forecast process for the operations streams Skills, qualifications and interests you need to succeed in this role: You speak English fluently, additional European language is a plus You have a degree in business administration, finance, or similar You have at least 3 years of experience in financial planning & analysis or a similar role You have excellent communication and interpersonal skills, and are used to working with various stakeholders on different levels You have excellent Excel, PowerPoint and data visualization skills, knowledge of Power BI is a plus You have strong attention to detail and the ability to work under pressure and keep strict deadlines What’s in it for you? Salary aligned with your experience and the market Yearly bonus Permanent and full-time contract Meal vouchers Health insurance (after 6 months) Hybrid model (3 days per week on-site) Office in Barcelona International work environment Career growth opportunities Starting date: ASAP Your Future Company: An international SSC widely acknowledged as an excellent service provider for companies all over Europe is looking for experts in finance, administration, marketing, IT, HR, and recruitment to join their hub in Barcelona. They offer a dynamic and multicultural environment with a team including talents from more than 30 different nationalities working on high-quality standards. Is this project not the best fit for you? Feel free to check our other opportunities or send us your CV to be considered for other projects or future opportunities.

Do you have previous experience working as an administrative assistant, HR, back office ? Would you like to start your career in a multicultural environment ?  We are looking for Administrative Assistant with strong organizational and interpersonal skills.  Your responsibilities and impact as an Administrative Assistant will be: Support project activities including but not limited to: Preparation of project meetings & materials, taking notes Support process & desktop procedure documentation as well as training materials Support in training & coaching new joiners Gather, review, manage information & documents from different stakeholders Gather customer information, create and manage change into the customer master databases ensuring alignment between the different systems and accuracy of data Gather & document customer invoicing specificities & work closely with the different teams to identify how to automate/produce invoicing according to requirements Review revenue & check compliance, create & send invoices Receive self-billing information & manage reconciliation Identify, assess, categorize and solve invoice errors & disputes in collaboration with the local & collection team Provide accurate and timely responses and communication to internal and external customers queries & requests Work collaboratively with all stakeholders (Middle Office, local finance & business teams) to deliver excellently Generate reporting (Invoices/ Credit notes …) for business needs Any other middle office ad-hoc tasks Skills, qualifications and interests you need to succeed in this role: You have a native level of French, and you speak English fluently You are graduated with a Business Administration Degree or equivalent You have previous successful experience with working in a shared service center environment, working in Billing, Customer Service, HR or Sales  You have the habit to collaborate with an international team You know how to be proactive and escalate if necessary, to solve issues You are quality-oriented, focus on details and problem solver You have great communication skills You have excellent organization skills and the ability to work under pressure & manage deadlines What's in it for you ? Salary based on your level of experience + additional benefits (meal vouchers, life insurance, pension plan, etc.) Career opportunities International and multicultural environment A company with a worldwide reputation Start date: ASAP Is this project not the best fit for you? Feel free to check our other opportunities for Dutch speakers in Spain or send us your CV to be considered for other projects or future opportunities.

Do you have a background in human resources or administration? Do you have excellent communication skills and a high attention to detail? Are you seeking for your next career opportunity in beautiful Barcelona? We have the perfect job for you! Your responsibilities as an HR Administrator will be:  Being a general point of contact for candidates and clients Creating, issuing, and handling contracts   Managing invoices and payslips  Collaborating with various departments, regarding financial and legal issues Communicating with clients in relation to contracts, onboarding, or other general queries  Assisting any issues the candidates may have Skills, qualifications and interested you need to succeed in this role: You have a native level of French and full professional proficiency in English You are currently based  in Barcelona (NIE + SSN) You have relevant experience in Administration and HR You are able to collaborate closely with different departments  You have high communication skills You have excellent organizational skills and attention to detail Nice to have: Bachelor’s or Master’s degree What Benefits are in it for you? Salary based on your level of experience + additional benefits (meal vouchers, life insurance, pension plan, etc.) Career growth opportunities International and multicultural environment A company with a worldwide reputation Start date: ASAP Is this project not the best fit for you? Feel free to check our other opportunities or send us your CV to be considered for other projects or future opportunities.

Do you have a background in human resources or administration? Do you have excellent communication skills and a high attention to detail? Are you seeking for your next career opportunity in beautiful Barcelona? We have the perfect job for you! Your responsibilities as an HR Administrator will be:  Being a general point of contact for candidates and clients Creating, issuing, and handling contracts   Managing invoices and payslips  Collaborating with various departments, regarding financial and legal issues Communicating with clients in relation to contracts, onboarding, or other general queries  Assisting any issues the candidates may have Skills, qualifications and interested you need to succeed in this role: You have a native level of Dutch and full professional proficiency in English You are currently based  in Barcelona (NIE + SSN) You have relevant experience in Administration and HR You are able to collaborate closely with different departments  You have high communication skills You have excellent organizational skills and attention to detail Nice to have: Bachelor’s or Master’s degree What Benefits are in it for you? Salary based on your level of experience + additional benefits (meal vouchers, life insurance, pension plan, etc.) Career growth opportunities International and multicultural environment A company with a worldwide reputation Start date: ASAP Is this project not the best fit for you? Feel free to check our other opportunities or send us your CV to be considered for other projects or future opportunities.

Are you ready to join a fast-growing company in the financial sector? With your great level of Spanish and English and background in Finance, you will support our client in their financial controlling, analysis and much more! Get To Know Your Future Employer Our client (your future employer) is a young and growing company helping Startups as financial consultant. In an international team you will fit right in to help new Startups launch, grow, and scale. Join this fast-growing company in Barcelona and become an expert in the field of Startup Finances. Your responsibilities and impact working as a Junior Finance Analyst will be: Supporting all the finance and reporting needs of clients, providing them with business driven insights through FP&A (forecasting, budgeting, etc.) Developing and maintaining relevant business analysis and KPI dashboards Ensuring accurate financial metrics and reporting standards Maintaining relationships with external accountants, banks, and tax advisors Managing the financial results of the business P&L. Identifying risks and opportunities and recommending corrective actions Supervising the day-to-day accounting in collaboration with Clients internal resources Managing the Account Receivable & Payable, and Cash Skills, experiences, and interests you need to succeed in this role: You are fluent in English and Spanish, French is a plus You have Bachelor’s degree in Accounting, Business Administration, Finance, or similar You have a minimum of 1-3 years working experience in Accounting, Controlling, Financial Planning and Analysis, Reporting, Budgeting, Cash Control You have strong Excel and accounting software skills You have excellent communication skills You think outside the box and want to improve your financial skills You have strong analytical skills, attention to details and you can work with tight deadlines What’s in it for you? Permanent contract Salary aligned with your experience and the market Private health insurance International environment context Career growth opportunities Office near Rambla Catalunya E-learning platforms and training sessions Starting date: ASAP

Are you ready to join a fast-growing company in the financial sector? With your great level of Spanish and English and background in Finance, you will support our client in their financial controlling, analysis and much more! Get To Know Your Future Employer Our client (your future employer) is a young and growing company helping Startups as financial consultant. In an international team you will fit right in to help new Startups launch, grow, and scale. Join this fast-growing company in Barcelona and become an expert in the field of Startup Finances. Your responsibilities and impact working as a Junior Financial Consultant will be: Managing all the finance and reporting needs of clients, providing them with business driven insights through FP&A (forecasting, budgeting, etc.) Developing and maintaining relevant business analysis and KPI dashboards Ensuring accurate financial metrics and reporting standards Maintaining relationships with external accountants, banks, and tax advisors Managing the financial results of the business P&L. Identifying risks and opportunities and recommending corrective actions Supervising the day-to-day accounting in collaboration with Clients internal resources Managing the Account Receivable & Payable, and Cash Skills, experiences, and interests you need to succeed in this role: You are fluent in English and Spanish, French is a plus You have Bachelor’s degree in Accounting, Business Administration, Finance, or similar You have a minimum of 1-3 years working experience in Accounting, Controlling, Financial Planning and Analysis, Reporting, Budgeting, Cash Control You have strong Excel and accounting software skills You have excellent communication skills You think outside the box and want to improve your financial skills You have strong analytical skills, attention to details and you can work with tight deadlines What’s in it for you? Permanent contract Salary aligned with your experience and the market Private health insurance International environment context Career growth opportunities Office near Rambla Catalunya E-learning platforms and training sessions Starting date: ASAP

Êtes-vous une personne empathique et compréhensive, soucieuse de contribuer à une excellente satisfaction client ? Possédez-vous une maîtrise écrite irréprochable du français afin de répondre de la meilleure manière aux demandes des clients par mail et chat? Parfait, alors ce projet et cette compagnie sont faits pour vous ! Vos responsabilités et votre impact en tant que Conseiller Clientèle seront les suivants : Accompagner et répondre aux demandes des clients uniquement par mail et chat Identifier les problèmes et fournir des solutions tout en maintenant un haut niveau de satisfaction client Enregistrer les données dans le CRM Faire preuve d'esprit d'équipe et contribuer à la réussite de l'équipe et du projet Compétences, expériences et intérêts dont vous avez besoin pour réussir dans ce rôle : Excellente communication écrite en français Connaissance de la valeur et de l'impact d'une expérience client de haute qualité Faire preuve d'empathie, de compréhension et de professionnalisme lors des échanges avec les clients La maîtrise de l'anglais est un plus mais n'est pas obligatoire Un intérêt pour le monde des jeux en ligne est un plus mais n'est pas obligatoire Résider à Barcelone et avoir un NIE valide Poste à pourvoir dès que possible Quels sont les avantages pour vous ? Type de contrat: contrat permanent avec une période d'essai de 3 mois Horaires de travail en équipes tournantes, entre 9h et 22h, du lundi au dimanche, avec seulement 4 jours de travail consécutifs Salaire annuel brut de 22 200€ Lieu de travail : centre-ville de Barcelone avec terrasse et open space Possibilités d'évolution de carrière au sein de l'entreprise Votre future compagnie : Cette agence, située à Barcelone, a été créée dans le but de fournir une assistance et un soutien aux entreprises dans leurs besoins en support client. Actuellement, ils sont ravis d'accueillir de nouveaux passionnés de la relation client au sein de leur équipe, en plein cœur de Barcelone.

Êtes-vous une personne empathique et compréhensive, soucieuse de contribuer à une excellente satisfaction client ? Possédez-vous une maîtrise écrite irréprochable du français afin de répondre de la meilleure manière aux demandes des clients par mail et chat? Parfait, alors ce projet et cette compagnie sont faits pour vous ! Vos responsabilités et votre impact en tant que Conseiller Clientèle seront les suivants : Accompagner et répondre aux demandes des clients uniquement par mail et chat Identifier les problèmes et fournir des solutions tout en maintenant un haut niveau de satisfaction client Enregistrer les données dans le CRM Faire preuve d'esprit d'équipe et contribuer à la réussite de l'équipe et du projet Compétences, expériences et intérêts dont vous avez besoin pour réussir dans ce rôle : Excellente communication écrite en français Connaissance de la valeur et de l'impact d'une expérience client de haute qualité Faire preuve d'empathie, de compréhension et de professionnalisme lors des échanges avec les clients La maîtrise de l'anglais est un plus mais n'est pas obligatoire Un intérêt pour le monde des jeux en ligne est un plus mais n'est pas obligatoire Résider à Barcelone et avoir un NIE valide Quels sont les avantages pour vous ? Type de contrat: contrat permanent avec une période d'essai de 3 mois Horaires de travail en équipes tournantes, entre 9h et 22h, du lundi au dimanche, avec seulement 4 jours de travail consécutifs Salaire annuel brut de 22 200€ Lieu de travail : centre-ville de Barcelone avec terrasse et open space Possibilités d'évolution de carrière au sein de l'entreprise Votre future compagnie : Cette agence, située à Barcelone, a été créée dans le but de fournir une assistance et un soutien aux entreprises dans leurs besoins en support client. Actuellement, ils sont ravis d'accueillir de nouveaux passionnés de la relation client au sein de leur équipe, en plein cœur de Barcelone.

Do you have previous experience working as an administrative assistant, HR, back office ? Would you like to start your career in a multicultural environment ?  We are looking for Administrative Assistant with strong organizational and interpersonal skills.  Your responsibilities and impact as an Administrative Assistant will be: Support project activities including but not limited to: Preparation of project meetings & materials, taking notes Support process & desktop procedure documentation as well as training materials Support in training & coaching new joiners Gather, review, manage information & documents from different stakeholders Gather customer information, create and manage change into the customer master databases ensuring alignment between the different systems and accuracy of data Gather & document customer invoicing specificities & work closely with the different teams to identify how to automate/produce invoicing according to requirements Review revenue & check compliance, create & send invoices Receive self-billing information & manage reconciliation Identify, assess, categorize and solve invoice errors & disputes in collaboration with the local & collection team Provide accurate and timely responses and communication to internal and external customers queries & requests Work collaboratively with all stakeholders (Middle Office, local finance & business teams) to deliver excellently Generate reporting (Invoices/ Credit notes …) for business needs Any other middle office ad-hoc tasks Skills, qualifications and interests you need to succeed in this role: You have a native level of Dutch, and you speak English fluently You are graduated with a Business Administration Degree or equivalent You have previous successful experience with working in a shared service center environment, working in Billing, Customer Service, HR or Sales  You have the habit to collaborate with an international team You know how to be proactive and escalate if necessary, to solve issues You are quality-oriented, focus on details and problem solver You have great communication skills You have excellent organization skills and the ability to work under pressure & manage deadlines What's in it for you ? Salary based on your level of experience + additional benefits (meal vouchers, life insurance, pension plan, etc.) Career opportunities International and multicultural environment A company with a worldwide reputation Start date: ASAP Is this project not the best fit for you? Feel free to check our other opportunities for Dutch speakers in Spain or send us your CV to be considered for other projects or future opportunities.